Friday, August 8, 2014

Solve PDF font-embedding really quick

To make your PDF files easy to view by others who may have a different font environment from where you generated the PDFs, you are usually in want of embedding all fonts in the files. In fact, many of the professional publishing agencies, such as the Conference Publishing System (CPS) of IEEE or ACM, have set mandatory requirements in that regard on the paper authors preparing the camera-ready versions.

This is the most straightforward recipe:

1. Open you problematic PDF in any application that provides a capability of printing (such as Acrobat Reader or Acrobat Pro).

2. Go to 'print' page and choose 'Acrobat PDF' as the printer.

3. Get into "properties" of the printer.

4. In the 'Adobe PDF Setting' tab, get into 'edit' next to the 'Default Settings' item.

5. Get into 'Fonts' from the navigation menu. 

6. Choose the 'Embed all fonts' checkbox. 

7. Select 'All' items in the 'Never Embed' listbox and Remove all of them.

8. Save the settings (a new setting will be created which can be used next time upon the same need) and go back to the 'print' page. 

9. Print your PDF into another PDF, where all fonts are now embedded.

10. Problem should be solved already. 

* To check if all fonts have been embedded: 
In Acrobat Reader/Pro, go to 'properties' from the 'File' menu, look into the 'Font' tab, 
for each successfully embedded font, there should be something like '(Embedded subset)'. 

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